Spelling Trouble

The English language is a warzone, with all sorts of people fighting over what they think is right and wrong. But when it comes to spelling, like in so many other matters, there isn’t necessarily only one way of doing things.

Be Your Own Copy Editor #12

Chicago17You might not have noticed, but there was a huge ripple in the editing universe a couple of months ago: The Chicago Manual of Style, the arbiter of style in US book circles, published a new edition – its seventeenth since its inception in 1906. Now, I work for US publishers a lot, so what Chicago has to say matters to me a great deal in my work, and my latest book projects have come with a document summarising the relevant changes in the new edition. And lo, the style bible said that ‘Internet’ was no longer good, but that ‘internet’ shall be written in its place, without an initial capital letter, and that ‘e-mail’ was no longer good either, and that henceforth it shall be written as ‘email’, without a hyphen. And lo, the people thought it was good! According to the online edition of the Washington Post, the de-hyphenated spelling ‘email’ got cheers at a copy editors’ convention. You can imagine the scene: high fives, fist pumps, shouts of ‘Woohoo! In your face, hyphen! Get back to the nineteenth century, where you belong!’ Yes, it was good.

Unless you disagree with the changes, of course, which, the English language basically being a battlefield, obviously people do. In that case it was bad. Really bad, according to one Bad Hambre, who left a comment at the foot of the Washington Post review of the new edition: ‘I will continue using the hyphen in the word “e-mail”. I guess it is a way of sticking my tongue out at the world of self-appointed grammar police.’ Similarly, Dogless Infidel commented that they wouldn’t be lower-casing ‘Internet’. ‘There is only one Internet,’ they wrote. ‘It’s a proper noun. So I’m going to continue capping it until it somehow becomes a generic term, or until I retire, whichever comes first.’ (Not sure that act of defiance makes sense, actually. Surely in the freedom and anarchy of retirement you can cap ‘Internet’ till your Shift key wears out, but whatever.)

Pikeman One: ‘Thou shall spell it “Ye Olde Internet”!’ Pikeman Two: ‘Never! It shall be spelled “ye olde internet” for all eternity!’

Meanwhile, the online version of Merriam-Webster’s Collegiate Dictionary still gives ‘Internet’ with an initial cap but notes that the all-lower-case spelling is gaining ground. ‘E-mail’ is the spelling of the term when a noun, but it can either be ‘e-mail’ or ‘email’ when it’s used as a verb, according to M-W.

So where does this leave the fiction writer writing in American English? Should you be writing ‘e-mail’ or ‘email’, ‘internet’ or ‘Internet’? The truth is, on this and many other subjects relating to written English, there is no single right way of doing things, even though a lot of people will tell you otherwise – something which I find incredibly tedious. Let’s embrace pluralism, people. If you want to write ‘email’, that’s fine, as is ‘e-mail’; if you want to write ‘Internet’, that’s fine too, as is ‘internet’. And none of those spellings suddenly became acceptable or unacceptable on publication of the newest edition of The Chicago Manual of Style. Some words have more than one acceptable spelling, and as a fiction writer, you’re likely to be a highly sophisticated user of the English language who can make good choices on spelling and lots of other matters. The key is to choose one and use it consistently — unless you have a good reason to be inconsistent, which you conceivably might, in which case you should be consistent in your inconsistency.

When a copy editor copyedits a novel for a publisher, they are asked to follow the guidance of recognised authorities on style and spelling. For the US publishers I work for, those authorities are The Chicago Manual of Style and Merriam-Webster’s Collegiate Dictionary. Publishers also have a house style guide, and that will list spellings favoured by the publishing house that are different from those given in their preferred style guide and dictionary. So the publisher stamps a little individuality on spelling choices, and that licence is also given to authors. Authors can choose to use variant spellings, as long as they are within the acceptable range, and their variant spelling choices are listed on the individual style sheet created for their novel – yes, every novel gets its own style sheet.

When you’re self-editing your novel, you should do the same. Choose a dictionary and style guide to follow – if you’re writing in British English, not American, then you could use either Collins or Oxford as your dictionary, and New Hart’s Rules as your style guide – but then create an individual style sheet, listing any spellings you want to use that are different from those favoured by the dictionary and style guide but are nevertheless regarded as acceptable.

The key, as I said, is consistency. It can be distracting for the reader to see you using a couple of different spellings of the same word, so avoid doing that.

Self-Editing Checklist

  1. Decide which dictionary and style guide you are going to follow (more or less).
  2. If you have any flicker of a doubt about a spelling, look it up. Looking stuff up is so easy these days, since dictionaries have excellent online versions.
  3. If you want to use a legitimate variant spelling, be confident in your choice. Make a note of the spelling, preferably in a style document that you’ve created for your novel, and make sure you use it consistently throughout your manuscript.

Words: © Marcus Trower 2017. Feel free to e-mail me an email, or email me an e-mail, via the Internet, or even using the internet, with questions about any editing issues you’re having while working on your novel. Send a message to mbtrower @ yahoo dot co dot uk

Are All Your Actions in Order?

plane and shavings

Assuming you’ve been following the advice I’ve been giving in this blog series, when you fact-checked your manuscript, or went on dangler patrol, or eliminated those commas in compound predicates, it was a little like planing a piece of wood, and misspelled brand names, danglers and misplaced commas fell to the floor from your manuscript, so to speak. The advice in this instalment, however, could lead to some sweeping up of manuscript shavings on your part only if you’re an author who tends to write a certain kind of sentence – namely, the type using participial phrases containing present participles (I’ll go into what that actually means in a moment). If you are one of those writers, you might just be making a couple of mistakes I often see in manuscripts and which I’m going to discuss here. 

Let’s nail down what I mean by participial phrases containing present participles – and no, I have no idea where this carpentry imagery is coming from, since woodwork is not my strong suit, evidenced by the fact that at school I couldn’t even produce a functioning dovetail joint. Nor was I any good at metalwork.

Now that I’ve somehow got on to the subject of making stuff out of wood and metal at school, and seeing as this is a blog about language, I think it’s only right I share my one abiding memory of metalwork lessons – conversations like the one that follows that came after my bewhiskered, Scottish metalwork teacher, whose name I forget, told me to do something, and I replied by saying ‘Alright.’ Scots Whiskers: ‘Stop saying “alright”, laddie. It’s not a proper word.’ Me: ‘Alright.’ Whiskers: ‘I said stopping saying alright!’ Me: ‘And I said alright. I’ll stop saying alright. Alright?’ Etc. Ad detention. Oh, the fun we had provoking the stick-in-the-mud teachers at our stick-in-the-mud school.

Fire axe pictureTo demonstrate what the phrases in question look like, I suggest we catch up with our drug-dealing anti-hero from the last blog, John Dudley, the so-called Snow King and the guy who, last time we met him, miraculously found a fire axe in Dunbad Prison, where he’s currently doing time, then proceeded to bury the axe in his cellmate’s head. Incidentally, you’re about to discover Dudley is still running free, if we can use that expression to talk about someone in prison. The reason the murder by Dudley of his cellmate didn’t lead to severe punitive measures being taken against him by the authorities is that I’m out of ideas for situations and characters with which to conjure up sentences illustrating grammar points, and I needed a guy I could rely on – a guy like John Dudley – to be going about his business as normal. Which adds up to a sad indictment of my imagination. So, without further ado, here come more slivers of action from the Snow King’s sordid life.

Hiding the bottles of hooch under his bed, the Snow King realised he’d be in deep trouble if the warders caught him with illicit booze again.

The Snow King sat on his bed, smoking a cigarette and thinking about his ex.

In these example sentences, our participial phrases are Hiding the bottles of hooch under his bed, smoking a cigarette and thinking about his ex. There’s a present participle in each phrase: hiding, smoking and thinking. (I explained how we form present participles in the last blog; scroll down if you want to see the explanation.) Notice how this kind of participial phrase tells us about things happening at the same time as what’s going on in the main clause. While the Snow King is hiding the hooch, he’s realising the depth of the trouble he will find himself in should he get caught with the booze. While the Snow King sits on his bed, he’s smoking and thinking about his ex, who presumably left him for another fella. (I wouldn’t like to be in that guy’s shoes and anywhere near a wood-chopping tool if Dudley gets out of prison.) These sentences are all fine and dandy. The following one isn’t.

Striding across the exercise yard, John sat down next to Big Phil and passed him a gram of coke in a wrap. 

John can’t be striding across the exercise yard, sitting down next to Big Phil and passing him coke at same time. What I’ve illustrated here with a sentence that exaggerates the error I’m trying to highlight is what goes wrong when writers try to indicate a sequence of events using participial phrases containing present participles. Unfortunately, sequencing isn’t something these phrases are capable of. Try to get them to show that an action takes place at a particular moment in a series of events and they’re all ‘Sorry, mate, that’s above my pay grade. No can do.’ Past-simple-tense verbs, on the other hand, positively lick the faces of sequences of actions that sentences like the one above fail to describe correctly.

John strode across the exercise yard, sat down next to Big Phil and passed him a gram of coke in a wrap. 

Here’s another example of a sentence illustrating the problem I’m talking about, this time with three phrases with present participles stacked up at the end of it:

John went through the office drawers and found a copy of Hustler, tearing the centre spread into small rectangles, placing a half gram of coke on each rectangle and wrapping up the powder.

I don’t know how John got the keys to whatever office that is, by the way. I suppose it goes to show that if nothing else, the guy’s resourceful and cunning. Anyway, let’s look at what’s gone wrong here. The first two actions – John going through the drawers and finding the magazine – are nicely arranged in sequence, but then our present participles come along and ruin everything. John can’t be going through the drawers and finding the magazine at the same time as tearing the centre spread into rectangles and wrapping cocaine in those rectangles. Nor can he be tearing up the paper, placing the coke on each piece he creates and wrapping up the powder at the same time, since though the guy is resourceful, he’s not some kind of human octopus. Once again, using the past-simple tense would bring clarity where currently there is discord.

John went through the office drawers and found a copy of Hustler. He tore the centre spread into small rectangles, placed a half gram of coke on each rectangle and wrapped up the powder.

I’m saying here that participial phrases containing present participles can only be used to describe actions that happen at the same time as the action in a main clause, but maybe there is a little bit of wiggle room. There certainly is according to Raymond Murphy, the author of English Grammar in Use. He says if one short action follows another short action, it’s okay to use a participial phrase containing a present participle, and he uses this as an example:

Taking a key out of his pocket, he opened the door.

I have to say I don’t like that sentence much. Maybe I’m too literal-minded, but when I read that sentence I try to visualise someone taking a key out of his pocket and opening a door at one and the same time and I can’t, because that’s not possible. However, this is Mr Raymond Murphy talking here, so I have to sit up and listen – or prostrate myself in front of him and listen, because that’s the kind of respect he and his book deserve. English Grammar in Use is a legend within English teaching circles and contains probably the clearest explanations you’ll find of grammar rules formulated for people for whom English is not their first language. (I’m almost tempted to post another book-as-shrine photo, as I did for The Chicago Manual of Style, but the cover of my copy is too crinkled from use to serve as a model.)

Don’t confuse the participial phrases I’m talking about here with a similar construction, having + past participle, which is used specifically for sequencing. (If you need to know what past participles look like, scroll on down.) Here’s an example of having + past participle in action:

Having wrapped ten grams of coke, John made his way to the rec room to deliver five wraps to Tyneside Mac.

The opening phrase, Having wrapped ten grams of coke, is doing good work and indicating that an action happened before the action in the main clause – John going to the rec room. Nice one, having + past participle!

Now to the subject of dangling present participles at the ends of sentences, which I said I’d cover in this instalment. Let’s remind ourselves what danglers are. What happens in sentences containing danglers is that there’s a disconnect between a modifying phrase – in the case we’re going to talk about, a participial phrase containing a present participle – and the noun it’s supposed to modify. Hence, we can refer to the phrase as dangling: it’s been left hanging and lacks a proper connection with the thing it’s supposed to be attaching to. Take a gander at this: 

John looked at the nudie picture, lying on his bed.

This sentence is a little ambiguous, no? It’s not clear whether the intention was to say John is lying on his bed and looking at the nudie picture, or John is looking at the nudie picture that is lying on his bed. Since it was I who wrote the sentence, I can exclusively reveal to you, ladies and gentlemen, that I was imagining myself as an author who meant to say the picture was on the bed. That means lying on his bed is dangling, because it’s not attaching properly to the thing it’s supposed to be attaching to, the nudie picture, and sort of attaching to John instead, but not quite really doing that either. (Maybe it should be defined as a hesitant and indecisive dangling participle.) There’s a simple fix:

John looked at the nudie picture lying on his bed.

If my intention had been to say John was lying on his bed and looking at the picture, which would presumably be on the wall in that case, a good way to rework the sentence would have been:

Lying on his bed, John looked at the nudie picture.

Self-Editing Checklist

1. Check back over your work and establish whether you’re the type of writer who uses participial phrases containing present participles. 

2. If you are, look out for two things. First, make sure you haven’t used participial phrases with present participles to indicate events happening in sequence. Second, make sure the phrases don’t dangle.

3. Rewrite any sentences that have gone wrong.

Photos: © http://www.123rf.com. Words: © Marcus Trower 2013. Feel free to pass on the link to this post using Twitter, Facebook, a carrier pigeon, Morse Code and a torch, etc.